Project Funding Proposal Form
Contributing and Getting Involved are the keys to the wonderful projects the P&C undertake every year. We invite you to share your project with us.
To approve funds for expenditure by the P&C a successful motion must be passed at one of the P&C Meetings. The Project Proposal Form should be completed to the extent applicable according to the project, and an agenda item must be placed in the meeting Agenda with wording similar to that as follows:
Request for formal Resolution for Approval of Funds to the value of $_____ for the purposes of _______[Project]______
At the meeting a vote will be taken and if the majority are in favour of the motion as per the P&C Constitution then the expenditure is approved. Expenditures of $200 or more on single items may be co-ordinated via the School for GST purposes. Please contact the P&C Treasurer for more details.
Please send your requests for Agenda Items to be added to the Agenda for upcoming meetings to the P&C Secretary by the Tuesday prior to the meeting.
Expenditure requests that are not in the Agenda or which do not specify a total dollar amount cannot be considered at the meeting, and will be held over for clarification and inclusion in the Agenda for the following meeting.
Please note project need to meet the needs of the school and align with the school plan. The school plan is available on the school website here.
Expense Claim Form
This form should be used to submit expense claims to the P&C. Note that expenses will only be reimbursed after there has been a successful motion passed by a vote taken at a P&C Meeting clearly authorising the expenditure. This authorisation should occur prior to the expenditure being made as otherwise the expenses may not be reimbursed.
Please retain a legible copy of your receipts (a photo on your phone, for example) until you have received your reimbursement.
Post-Event Report Form
Just finished holding an event for the P&C? The P&C would like to thank you for your kind help. To assist future projects and get a greater understanding and pass on what worked or didn’t work, we ask that you please use the report back form and submit it within 14 days after your event.
You don’t have to be a member to participate in or support the various P&C activities that are held throughout the year, however you must be a financial member to become an office-bearer, to be nominated for a position, to sit on a Committee, or to formally vote at a P&C Meeting.
You can become a member of the P&C at any meeting, or you can download this P&C Membership Form and return it.
An important note about memberships: Your Parents and Citizens’ Association membership will become valid at the close of the next meeting after you join. If you wish to make a proposal or vote at a meeting, you must lodge your membership form and pay your fee before the close of the previous meeting.